Box

Description

Box is an encrypted, cloud-based file storage and collaboration platform that enables faculty, staff and students to securely store and share electronic business and academic files.

With Box you can:

  • Access your files from anywhere, anytime, from almost any device by going to http://box.richmond.edu
  • Share documents by sending links that can include expiration dates or passwords
  • Collaborate by inviting other Box users to access to your folders; group-editing documents; adding comments; or assigning tasks
  • Find documents easily by using Box's full-text search feature
  • Extract insights from your documents using Box AI
  • Restore your own deleted files for up to 30 days

Box Features

  • Ability to upload large files (up to 150 GB)
  • Access your files from mobile devices
  • Search feature available for your documents
  • Track document changes with versioning
  • Lock files to guarantee single user editing
  • Replace email attachments with shared links
  • Maintain conversation history by adding comments to documents
  • Utilize project management functions such as task assignments and due dates
  • University approved plug-ins and apps available from Box.com

Platform:

Cost: Free for initial quota allocation. Additional storage can be requested if needed.  Learn more about Box Quotas. 

Available To: Faculty, Staff, and Students

Instructions and Details

How to Access your Box Account: 

  • Web Browser: University Box accounts can be accessed online by going to https://box.richmond.edu and logging in with your NetID and network password.
  • Computer: Box files can also be accessed directly from Windows Explorer or Finder on your computer through the Box Drive application.
  • Mobile Applications: Box also provides a mobile application to be able to access box on your iOS devices or Android devices. 

Usage Practices and Security

Box @ Richmond MAY NOT be used to store or transmit files that contain credit card information. However, Box CAN be used to securely store and collaborate on practically any other type of academic or business-related information. Box @ Richmond is FERPA compliant. Box has powerful collaboration features and just as with email, we are each responsible for what we share and with whom. The use of Box @ Richmond is governed by University policies and applicable laws. Your use of this service constitutes your agreement to read and abide by these policies and associated restrictions. For questions, contact helpdesk@richmond.edu.

Support

Installation or Troubleshooting Issues: Contact the Help Desk at 804-287-6400 or Submit a Ticket

Assistance with How to Use the Software: Getting Started for Beginners

Additional Resources:

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Related Articles (4)

Box - Best Practices
Best practices to follow when using Box for sharing and collaborating.
Box Collections
As of May18, 2021, Box supports Collections.
Box Drive
Box Drive is a desktop app from Box that allows you to access all your files in Box from your computer without needing to download or sync those files first.
Box FAQ
Frequently Asked Questions about Box

Related Services / Offerings (4)

Box External Collaboration - Department Folder
Request External to the University Collaboration on departmental Box files.
Box External Collaboration - Individual Account
Request External to the University Collaboration on non-departmental BOX files.
Box Internal Collaboration - Department Folder / Hub
Request the creation of a new Top-Level Department Box folder or Box Hub.
Cloud App Integration Request
Google, Box, Microsoft O365, Zoom and Blackboard's cloud-based environments include applications (apps) to enhance the use of those products. Most of the vendor-written apps are enabled by default, but some (including most third-party and consumer apps) are not. All non-enabled apps must be reviewed and approved by our App Vetting Group to be enabled.