Service Overview
A department-level Box folder or Box Hub is a location for storing and sharing files for a University division (VP or academic dean). Departmental Box folders/hubs are distinct from the individual Box folders/hubs that are allocated to faculty, staff, and students:
- They are for storage and sharing of documents that are critical to the continued operation of an institutional department or division.
- They persist beyond the employment status of any individual within that office.
This form is only required to request the creation of a new top-level (VP or academic dean) departmental Box folder or Box Hub. There are currently 18 top-level divisions...one for each University VP and academic dean (e.g., A&S, Law, Provost, Business & Finance, Advancement, Enrollment Management, Athletics, etc.). If you simply want to create a sub-folder for an academic or administrative department within your division (e.g., Chemistry, History, HR, Facilities), you can contact the co-owners of your division's existing Box folder (which is typically your VP/AVP/dean).
We highly recommend there be at least two co-owners for each Department Box folder with the ability to grant or revoke access to the contents.
Note: A Box folder actually stores content (documents, spreadsheets, presentations, Box Notes, etc.) whereas a Box Hub can be thought of as a topic-specific portal that points to content that already exists in your department-level Box folder. A Box Hub is used primarily for sharing documents as well as querying multiple documents via Box AI.
Available To
Faculty and Staff
Getting Started
Submit the Request Department Box Folder form.