Review Time Entry - Manager

Overview

This guide provides step-by-step instructions on how to review, edit, and approve time for your direct reports. You can review and approve time worked for each employee individually or as a group. Once an employee enters and submits time, you will have an item in your Workday inbox. You can also access the timesheets for multiple employees at once through the Time and Absence application. 

Details / Instructions

Want to follow along with an instructor? See the video below:

All time worked is to be approved by managers no later than 4:00 PM on the Monday of the pay week. See the illustration below of the process and deadlines. These deadlines may be adjusted and will be communicated if necessary due to holidays.

Approve Time Through My Tasks/Inbox

1. On the Workday homepage, select the inbox icon in the upper right corner. 
2. Locate and select the Time Entry task for the employee.
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3. Review the employee’s time.
4. Select either:
   • Approve - To approve the time entry, or
   • Send Back - To send the time entry back to the employee's Workday inbox to make an adjustment or to provide clarification. 
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Time and Scheduling Hub

To view your team's time and time off as a group, select the Time and Absence application. 

1. On the homepage, select the navigation Menu at the top left corner of the toolbar.
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2. Select Time and Absence under the Apps tab.
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3. Under Time and Absence:
   • The Operational Analytics tab provides summary reports of your employee’s time entered.
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   • In the Review and Approve Time tab on the left, the Review Time report enables managers to approve multiple timesheets simultaneously by selecting the desired checkboxes.
     • Select Review and Approve Time tab and select the type of workers you would like to see and click OK to view desired timesheets.
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4. Select the checkboxes of the employees and click Approve to send the timesheets to Payroll.
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Failure to Approve Time

Time that is not approved by the approval deadline will be mass advanced by the payroll office. After the time is mass advanced, a task will be sent to the manager’s inbox to confirm approval of the hours. The payroll office will monitor unapproved time sheets and will report on the completion of this follow-up task to ensure that the approval is obtained for auditing purposes. Below is an example of the inbox task that will need to be completed.

See Also

Enter/Edit Time (Check In/Out) on Desktop (Non-Exempt Hourly Shift Employee)