Configuring Zoom Account for Cloud Recording

Overview

This article explains the steps necessary to configure your Zoom account to enable the cloud recording feature.

In addition to recording Zoom meetings on your computer, Zoom provides an option to record to the Zoom Cloud. When recording to the Zoom Cloud, you no longer have to wait for the recording to be processed/saved on your local computer. Zoom cloud recording is also required to take advantage of the automatic integration with Panopto. This integration enables the automatic transfer and publishing of Zoom recorded videos via Panopto. If you use Blackboard, Panopto can also be configured to import the videos to the folder associated with your Blackboard course.

When using Zoom cloud recording, there are additional options for what elements of the meeting should be recorded, as well as the option to have an audio transcript created for the meeting.

**Note: Meetings recorded to the Zoom cloud are automatically deleted after 90 days.  Meetings/classes stored in Panopto are not deleted from Panopto.

Details / Instructions

To turn on Zoom Cloud Recording:

• Log into your Zoom account at https://urichmond.zoom.us, click on the Sign in button to configure your account
• From the options in the left-sidebar, click Settings
• At the top of the main page, click the Recording tab
• Locate Cloud recording on the page and click the slider button to the right to enable cloud recording.  Zoom will display a pop-up confirming your change; click Turn on to complete this step.  Cloud recording is now turned-on for your future Zoom sessions
  • When you click record in Zoom, you will now see two options: 'Record on this computer' and 'Record to the cloud'.  If you select 'Record on this computer', recordings will be stored locally; if you select 'Record to the cloud', the recording will be done on the Zoom cloud servers.
  • You can also disable the option for local recording by disabling that in your Zoom account settings - click the slider button to the right of Local recording, just above the Cloud Recording option in your recording settings. You will no longer be given that option in the client.  This can always be turned back on, if you need it.
• Once you enable Cloud Recording, several more options for the recording will appear below the Cloud Recording button; these options only apply to meetings recorded to the cloud (bolded items are on by default; orange options are recommended if using the Panopto integration).  If you mouse over the '?' next to the option, a brief description of that option will appear.
  • Record active speaker with shared screen
  • Record gallery view with shared screen
  • Record active speaker, gallery view and shared screen separately
    • Active speaker
    • Gallery view
    • Shared screen
  • Record an audio only file
  • Save chat messages from the meeting / webinar

Advanced cloud recording settings

• Add a timestamp to the recording
• Display participants' names in the recording
• Record thumbnails when sharing
• Optimize the recording for 3rd party video editor
• Audio transcript - If using the Panopto integration, this transcript will be imported to Panopto as the meeting captions, and will be searchable when viewing the recorded session
• Save panelist chat to the recording

Note: Be sure to hit 'Save' at the bottom of the page, if you change any of these options.

With Zoom Cloud Recording now enabled, Zoom will alert Panopto that a recording is ready for import when you end a recorded meeting.  Panopto will import the video from Zoom automatically, and place it in the Meeting Recordings folder for the user account of the Zoom meeting host.  If you do not already have that folder, Panopto will create it for you.  Additionally: if you have never used Panopto, Panopto will store the video for you, until the first time you log in; at that time it will be placed in your Meeting Recordings folder.

Notifications you will receive:

• You will receive an email from Zoom when the meeting has been successfully processed
• You will receive an email from Panopto when the video has been imported and processed by Panopto

Note: if you've turned on Audio Transcript, you will also receive an email from Zoom when transcript is complete (which may be 1-2 days following the original recording); the transcript will also be sent to Panopto and added to the original recording. The video will still be viewable in Panopto prior to that, but without the captions.

See Also

Configuring Panopto Folder Mapping for Zoom Recording Integration