Secure Zoom Sessions

Overview

Zoom sessions are susceptible to uninvited attendees eavesdropping or disrupting a conference.  However, there are features in Zoom and cybersecurity best practices that may be employed to secure conferences.

Details / Instructions

General Meetings:

• Enable notification when participants join by playing a tone or announcing names. The meeting host should ask new attendees to identify themselves.
• Use the dashboard to monitor attendees and identify all anonymous participants.Remove a participant who does not identify themselves.
• If you do not need video, make it an audio only conference by disabling the video feature

Meeting with External Guests:

• Avoid using your personal meeting ID and generate a one-time meeting ID
• Set a password for the meeting
• Use the “waiting room” feature and don’t allow the meeting to begin until the host joins.
• Disable features you don’t need, like chat, file sharing, or annotation on screen share.
• Limit screen sharing to the host until all participants have been verified.
• Before anyone shares their screen, remind them not to share sensitive information
• Do not allow participants to record the session

Sensitive Content Meetings: 

• Use only approved Zoom meeting services with unique meeting IDs and enable a password.Instruct attendees not to share the meeting ID or password.
• Restrict meeting entry to authenticated users only; this will require attendees to sign in
• Use the dashboard feature to maintain a view of all participants at all times.
• Lock the meeting once you have identified all the participants and lines in use.
• Only conduct meetings on UR approved devices.
• Do not record the session and do not allow participants to record

Public Meeting:

• Do not use your personal meeting ID; generate a one-time meeting ID
• Do not allow screen sharing – at all.
• Mute participants upon entry
• Remove disruptive participants from the meeting
• Do not allow participants to record the session

See Also

Zoom Video Storage Recommendations