Accessing and Using Zoom

Overview

Zoom is a conferencing tool that offers video, audio, and screen-sharing capabilities across multiple platforms. Zoom is available to all University of Richmond faculty, staff, and students.

Details / Instructions

If you do not already have a Zoom account set up, get started here: https://urichmond.zoom.us. Login with your NetID and password. The first time you use Zoom, you’ll be prompted to run and install the zoom-launcher.

Host a Zoom meeting

If you haven’t downloaded the Zoom application:

  • Go to https://urichmond.zoom.us
  • Click Host
  • Enter your NetID and password 
  • Download the Zoom installer
  • Select New Meeting
  • This will launch the Zoom meeting where you can invite participants

If you already downloaded the Zoom application:

  • Launch Zoom
    • If prompted to sign in, select sign in
    • Click sign in with SSO
    • Enter urichmond under “your company domain” then click continue
  • Select New Meeting

Default Meeting Settings:

  • Screen sharing disabled for participants
  • Waiting room enabled
  • Meetings require a password to join
  • File transfer is no longer available on the platform
  • Web client disabled on the platform

Invite Participants

  • Launch the Zoom meeting
  • Click on the invite button at the bottom of the meeting window
  • There are multiple methods to share the invitation:
    • Recommended method: Click on Copy URL, then paste the URL into an email message to the participants you would like to invite.
    • Click on Copy invitation, then paste the message into an email to the participants you would like to invite.
    • Click one of the email provider icons. Your chosen email service provider will appear with an invitation.

Join a meeting

If you haven’t downloaded the Zoom application:

  • Click on the Zoom meeting link that was sent to you
  • Download and run the Zoom installer file to download the application
  • Install Zoom
  • Click on open zoom.us in the pop-up window in your web browser
  • You are now connected to the Zoom meeting

If you already downloaded the Zoom application:

  • Click on the Zoom meeting link that was sent to you
  • Click on open zoom.us in the pop-up window in your web browser
  • Select your audio settings (Computer Audio is recommended)
  • You are now connected to the Zoom meeting

Using Zoom at the University of Richmond - video

Note: Since this video was made, the higher ed community has reported a number of cases where people with malicious intent are entering Zoom meetings and taking over control of the video feed. This practice is called Zoombombing, and you can prevent it by using the password for your Zoom meeting, as well as turning off participant ability to share their screen.

We now strongly recommend that everyone take these two steps to secure their meetings.

NOTE: The Zoom Enterprise platform is new to the University of Richmond. While we are pleased with the performance of the basic capabilities of Zoom, we do not yet have experience vetting and testing the many applications and plugins that Zoom promotes as integrations with other products that are being used on campus. Additionally, Zoom has recently acknowledged that they have experienced security issues on a global scale. Although we trust that Zoom will be working diligently to address these security vulnerabilities, we have decided to postpone the consideration of application integrations to this platform until we are confident that Zoom has addressed all necessary security enhancements

See Also

Upload Zoom Recordings to Blackboard (Faculty): https://spidertechnet.richmond.edu/TDClient/1955/Portal/KB/ArticleDet?ID=102051

Zoom Support Site: https://support.zoom.us/hc/en-us

List of Support Videos: https://support.zoom.us/hc/en-us/articles/206618765-Zoom-Video-Tutorials

Join a Meeting: https://www.youtube.com/embed/hIkCmbvAHQQ?rel=0&autoplay=1

Meeting Controls: https://www.youtube.com/embed/ygZ96J_z4AY?rel=0&autoplay=1

Record a Zoom Meeting: https://www.youtube.com/embed/lZHSAMd89JE?rel=0&autoplay=1

Sharing your Screen: https://www.youtube.com/embed/YA6SGQlVmcA?rel=0&autoplay=1

Joining and Configuring Audio and Video: https://www.youtube.com/embed/-s76QHshQnY?rel=0&autoplay=1

 

6.8.0

Details

Article ID: 100515
Created
Tue 3/10/20 12:20 PM
Modified
Tue 8/18/20 11:50 AM